Annual Accounts form

Personal Information

Business Name

Financial year ended

IRD Number

Business Phone

Email Address

Fax No

Convenient time to contact

Please check the list below to ensure you have provided all the applicable information. Incomplete information may cause processing delays and an increase in cost. You can attach all supporting documents to the bottom of this form using the file upload feature.

Checklist of records required

Bank Statements covering the full financial year *

Enclosed

N/A

Cheque Books and Deposit Books for full year *

Enclosed

N/A

A balanced and reconciled Cash Book - If one is kept *

Enclosed

N/A

Day Book - If applicable *

Enclosed

N/A

Wages Printouts, PAYE Remittance Slips *

Enclosed

N/A

All ACC Levy documentation *

Enclosed

N/A

Lease / HP Agreements, incl. details on early settlements *

Enclosed

N/A

Legal Statements relating to business transactions *

Enclosed

N/A

Stock-take Sheets / Work in Progress (GST excl) *

Enclosed

N/A

List of Creditors (Accounts Payable) (GST incl) *

Enclosed

N/A

List of Debtors (Accounts Receivable) (GST incl) *

Enclosed

N/A

Record of Assets Purchased / Sold *

Enclosed

N/A

Copies of FBT Returns, workings and assessments *

Enclosed

N/A

Copies of GST Returns, workings and assessments *

Enclosed

N/A

Interest RWT Certificates *

Enclosed

N/A

Dividend Advice Notices *

Enclosed

N/A

Bank and Cash Transactions

Ensure all cheque butts are completed in full, with name of Payee, details of expenses and amount. Personal expenses or drawings should be clearly marked.

Ensure all deposit slips completed as to source of deposit. Enclose day books if maintained.

1. Are all Deposits on the Bank Statements sales? If no, please supply details: e.g. Proceeds from Asset sales; Loans and Advances; Personal Contributions; Tax refunds; GST refunds; Compensation; Damages.

Yes

No

2. Were all the business takings banked in your business account - If no, provide details and analysis

Yes

No

Cash taken for private use $

Out of till expenses $

Other $

3. Have you received any deposits from customers for goods not yet supplied?

Yes

No

4. Have you received any other income (e.g.: interest, dividends, income from a partnership, estate or trust or any income from overseas) which has not been banked into the business bank account? If yes, please supply details in the file upload section at the bottom of the form.

Yes

No

5. Have you paid any expenses from funds other than the Business Bank Account? If yes, please schedule.

Yes

No

6. • Do you use credit cards for business purposes? If yes, please supply statements for the full year indicating clearly business related costs.

Yes

No

7. Were there any business transaction carried out via your solicitor? If yes, please enclose legal statements.

Yes

No

8. Does this entity have a mixed use holiday home (that is rented and used privately)? If yes, please enclose details of days used privately and days rented.

Yes

No

Overseas Income / Expenses

1. Has the business received any income? If yes, please attach details in the file upload section at the bottom of the form.

Yes

No

2. Has the business paid any expenses to people / businesses who are not New Zealand residents? If yes, please attach details in the file upload section at the bottom of the form.

Yes

No

Debtors (Accounts Receivable)

NOTE: Bad debts must be written off by 31 March or the business financial year end if you do not consider them to be collectable.

Total owed to you at 31 March - GST inclusive (incl. payments received after 31 March that was owed at that date). $

Name of Debtor

Gross Amount $

GST $

Net Amount $

Add Remove

Creditors (Accounts Payable)

Total owed by you at 31 March or the business’s financial year end (GST inclusive)

Please schedule below or attach list of creditors

Attached

N/A

Name of Creditor

Classification of Expense

eg. PAYE, power, telephone, etc

Gross Amount $

GST $

Net Amount $

Add Remove

Work in Progress

Total work in progress at 31 March or the business year end – excluding GST $

Work in Progress should be valued at cost of materials, direct labour and factory overheads after deducting progress payments. Profit margin should not be included.

Stock on Hand

Total stock on hand at 31 March or the business year end - excluding GST $

Basis of Valuation

Cost

Replacement

Market Value

Exclude obsolete stock, only if it has no commercial value.

Cash on Hand

1. Was there any money not banked at balance date? If yes, please indicate date and amount.

Yes

No

Date

Amount $

2. Do you have a Cash Float? If yes, how much?

Yes

No

Amount $

3. Do you pay any expenses from Petty Cash? If yes, please attach a schedule detailing these costs at the bottom of the form.

Yes

No

Investments

1. Have you purchased or sold any investments during the year? - If yes, please detail and supply copies of the appropriate documentation at the bottom of the form.

Yes

No

2. Have you any overseas investments? - If yes, please detail and supply copies of the appropriate documentation at the bottom of the form.

Yes

No

Property Transactions

1. Has the business acquired or sold any property? - If yes, please supply a copy of solicitors settlement statement, the sale and Purchase agreement and any other relevant documentation. Please attach this at the bottom of the form

Yes

No

Assets

Review the Fixed Asset Schedule attached to last year’s Financial Statements, and complete the appropriate sections attached for all Purchases, Sales or Disposals / Write-offs. Attach a copy of invoice relating to any Asset purchased for over $500 net of GST

Purchases

Asset

Date of Purchase

Purchase Price $

Condition

Financed

Add Remove

Sales

Asset

Date of Sale

Sale Value including GST $

Date funds deposited, or details of trade in if proceeds not received

Add Remove

Disposals / Write-offs

Asset

Reason for Disposal / Write-off

Add Remove

Note:. If we prepare your Goods and Services Tax Returns for you we do not require details of Asset Purchases or Sales.

Mortgages / Loans / Hire Purchase / Other Finance Funding

1. Did the business enter into any loan agreements during the past financial year - If yes, please supply copies of all the documentation in the file upload section at the bottom of the form.

Yes

No

2. Did the business repay any of its borrowing during the last financial year? - If yes, please provide details in the file upload section at the bottom of the form.

Yes

No

Contingent Liabilities / Future Commitments

1. Do you have any contingent liabilities or future commitments (including lease commitments)? e.g. The purchase of a large capital item in the next few months, guarantees made by the business on behalf of others. If yes, please attach details in the file upload section at the bottom of the form.

Yes

No

Remuneration Owed to Employees

1. At your business balance date was remuneration owed to employees paid within 63 days of balance date? (Holiday Pay and Bonuses) If yes, please supply amount not paid.

Yes

No

Fringe Benefit Tax

1. Do you pay Fringe Benefit Tax? If yes, please supply copies of all returns filed during the year with working papers.

Yes

No

Goods and Services Tax (GST)

Are you registered for GST?

Yes

No

If yes, please supply details of your workings together with a copy of each GST Return filed during the year and IRD assessments.

If your returns do not coincide with your year end please forward the next GST Return with workings so that we can determine the liability at year end.
E.g. GST returns for March / April period.

Entertainment Tax

1. Only 50% of entertainment costs are tax deductible with the following exceptions. Do any of the exceptions apply to your business? If yes, please details in the file upload section at the bottom of the form

Yes

No

• Meals while travelling on business (unless with an existing business contact or guest),
• Meals provided at a conference of at least four hours duration not including meal breaks,
• Meal allowances paid to staff working overtime,
• Incidental entertainment functions open to the public and with trade displays,
• Meals whilst on an overseas business trip and
• Entertainment for charitable purposes.

Date

Detail - to whom paid

E.g. Gourmet Catering, Coffee shop

Type of Entertainment

E.g. Conference, meal for staff overtime

Cost excl. GST $

Add Remove

Home Office / Workshop / Garage Claim

If you use an area of your private home for business purposes you may be able to claim a portion of your home related expenses as a tax deduction. If you wish to claim this deduction, please complete the following.

Rent, if not owned $

Valuation Fees re Mortgage $

Insurance $

Legal Expenses re Mortgage $

Repairs $

Interest (on money borrowed to purchase house) $

Power and Gas $

Rates and Water Rates $

1. Has the portion of claimable area in your house changed since last balance date?

Yes

No

If yes please state date of change

Area of Office / Workshop m2

Area of Home m2

Goods Taken for Own Use

1. Have you taken any goods for personal use?

Yes

No

If yes, please detail and quantify

Business Portion of Expenses

1. Did you incur any costs, which are partly for business and partly for private purposes? if Yes please indicate below the business portion

Yes

No

Motor Vehicle (as per log) %

Insurance %

Telephone / Tolls %

Subscriptions %

Power %

Travel Expenses %

2. Have you kept a log of motor vehicle usage? If yes, please enclose at the bottom of the form

Yes

No

If you have any other matters, which might be important in determining your tax position that you feel you should discuss with us, please note them here.

How many bound copies of the Financial Statements do you require?

If you are due for a terminal tax refund, please indicate how you wish it to be treated

Refunded in full

Offset against next Provisional Tax

Offset against ACC Levies

Transferred to taxpayer named to the right.

Taxpayer Name

IRD Number

Attach Documents

Please attach any supporting documents to accompany this form. Please attach only Microsoft Word documents, PDF's or Microsoft Excel spreadsheets. Its best to drop the files into a folder as you fill out the form and then drag and drop all the files in one go at the end.

If you have any issues give iFigure a call and we can assist.

File Upload

Maximum file size: 25MB

DECLARATION

I accept responsibility for the accuracy and completeness of the information supplied in this questionnaire which is to be used in the preparation of my financial statements. You are not to complete an audit, nor do I wish you to undertake a detailed review of my affairs in order to substantiate the accuracy of my information, and therefore you are not asked to provide any assurance on my financial statements. I understand your work cannot be relied on to detect error and fraud and that you accept no liability for the accuracy and completeness of the information supplied by me. I further understand that the financial statements will be prepared at my request and for my purposes only and that you will not be liable for any losses, claims or demands by any third person.

I also accept responsibility for all other records and information supplied to you other than those listed above. I accept responsibility for any failure by me to supply all relevant records and information to you.

I hereby authorise iFigure to obtain from any third party any records or information you require for the purpose of preparing my Financial Statements and Income Tax Returns and accordingly any such third party is authorised to provide you with information required.

Full Name

Todays Date

Signature

Clear

Annual Accounts form

Help us learn more about your business activities.

Personal Information

Checklist of records required

Bank and Cash Transactions

Overseas Income / Expenses

Debtors (Accounts Receivable)

Creditors (Accounts Payable)

Work in Progress

Stock on Hand

Cash on Hand

Investments

Property Transactions

Assets

Mortgages / Loans / Hire Purchase / Other Finance Funding

Contingent Liabilities / Future Commitments

Remuneration Owed to Employees

Fringe Benefit Tax

Goods and Services Tax (GST)

Entertainment Tax

Home Office / Workshop / Garage Claim

Goods Taken for Own Use

Business Portion of Expenses

Attach Documents

DECLARATION

Contact us

Sign-up to our Newsletter

Partners

Annual Accounts form

Help us learn more about your business activities.

Download the PDF version of the Annual Accounts form

Personal Information

Checklist of records required

Bank and Cash Transactions

Overseas Income / Expenses

Debtors (Accounts Receivable)

Creditors (Accounts Payable)

Work in Progress

Stock on Hand

Cash on Hand

Investments

Property Transactions

Assets

Mortgages / Loans / Hire Purchase / Other Finance Funding

Contingent Liabilities / Future Commitments

Remuneration Owed to Employees

Fringe Benefit Tax

Goods and Services Tax (GST)

Entertainment Tax

Home Office / Workshop / Garage Claim

Goods Taken for Own Use

Business Portion of Expenses

Attach Documents

DECLARATION

Contact us

Sign-up to our Newsletter

Partners