Trust Accounts form

Personal Information

Trust Name

Financial year ended

IRD Number

Business Phone

Email Address

Fax No

Convenient time to contact

Please check the list below to ensure you have provided all the applicable information. Incomplete information may cause processing delays and an increase in cost. You can attach all supporting documents to the bottom of this form using the file upload feature.

Checklist of records required

Bank Statements covering the full financial year *

Enclosed

N/A

Cheque Books and Deposit Books for full year *

Enclosed

N/A

A balanced and reconciled Cash Book - If one is kept *

Enclosed

N/A

Day Book - If applicable *

Enclosed

N/A

Mortgages / Loans / Lease / HP Agreements, incl. details on early settlements *

Enclosed

N/A

Legal Statements relating to business transactions *

Enclosed

N/A

Record of Assets Purchased / Sold *

Enclosed

N/A

Record of Investments Purchased / Sold *

Enclosed

N/A

Copies of GST Returns, workings and assessments *

Enclosed

N/A

Interest RWT Certificates *

Enclosed

N/A

Dividend Advice Notices *

Enclosed

N/A

If a Trading Trust, completed Business Annual Accounts Questionnaire *

Enclosed

N/A

Trust Minutes, Gifting Statements / Deeds of Acknowledgement of Debt etc *

Enclosed

N/A

Beneficiaries completed Personal Taxation Questionnaire *

Enclosed

N/A

Trust Administration

1. Has there been a change in Trustees during the year? If yes please complete the information below:

Yes

No

Name of New Trustee

Address of New Trustee

Phone Number of New Trustee

Name of Outgoing Trustee

Date of Appointment of New Trustee

Date of Termination of Outgoing Trustee

2. Were any gifts made to the Trust during the year? If yes please attach copies of Gift Statement at the bottom of the form

Yes

No

3. If no do you require this office to prepare gifting documents?

Yes

No

4. Were there any Deeds of Acknowledgement of Debt or Deeds of Reduction of Debt? If yes, please enclose details and copies of minutes at the bottom of the form.

Yes

No

5. Has there been a change in Beneficiaries during the year? If yes, please complete the information below.

Yes

No

Name of Beneficiary

Address of Beneficiary

Date of Birth of Beneficiary

IRD number of Beneficiary

Name of outgoing Beneficiary

Date of Change

Distribution of Trust Income

Please supply Taxable income of any beneficiary that we do not complete personal Income Tax Returns for.

1. Has all beneficiary expenditure been paid through the Trust? If no please supply details of expenditure for each beneficiary at the bottom of the form.

Yes

No

Bank and Cash Transactions

Ensure all cheque butts are completed in full, with name of Payee, details of expenses and amount. Personal expenses or drawings should be clearly marked.

Ensure all deposit slips completed as to source of deposit. Enclose day books if maintained.

1. Are all Deposits on the Bank Statements from Rental Income or investment income? If no, please supply details, e.g. Proceeds from Asset sales; Loans and Advances Personal Contributions; Tax refunds; GST refunds; Compensation; Damages.

Yes

No

2. Was all Trust Income banked in your Trust account? If no, provide details and analysis.

Yes

No

3. Have you received any other income (e.g.: interest, dividends, income from a partnership, estate or other Trust or any income from overseas) which has not been banked into the Trust bank account? If yes, please supply details

Yes

No

4. Have you paid any expenses from funds other than the Trust Bank Account? If yes, please schedule

Yes

No

5. Do you use credit cards for Trust purposes? If yes, please supply statements for the full year indicating clearly Trust related costs.

Yes

No

6. Were there any Trust transaction carried out via your solicitor? If yes, please enclose legal statements

Yes

No

Overseas Income / Expenses

1. Has the Trust received any overseas income? If yes, please attach details in the file upload section at the bottom of the form.

Yes

No

2. Has the Trust paid any expenses to people / businesses who are not New Zealand residents? If yes, please attach details in the file upload section at the bottom of the form.

Yes

No

Investments

1. Has the Trust purchased or sold any investments during the year?

Yes

No

2. Has the Trust any overseas investments? If yes, please detail and supply copies of the appropriate documentation

Yes

No

Property Transactions

1. Has the Trust acquired or sold any property? If yes, please supply a copy of solicitors’ settlement statement, the Sale and Purchase Agreement and any other relevant documentation.

Yes

No

2. Does the trust have a mixed use holiday home (that is rented and used privately)? If yes, please enclose details of days used privately and days rented.

Yes

No

Contingent Liabilities / Future Commitments

1. Do you have any contingent liabilities or future commitments (including lease commitments)? If yes, please attach details.

Yes

No

Debtors (Accounts Receivable)

NOTE: Bad debts must be written off by 31 March or the business financial year end if you do not consider them to be collectable.

Total owed to the Trust at 31 March - GST inclusive (incl. payments received after 31 March that was owed at that date). $

Name of Debtor

Gross Amount $

GST $

Net Amount $

Add Remove

Creditors (Accounts Payable)

Total owed by the Trust at 31 March or the business’s financial year end (GST inclusive)

incl. payments made after 31 March that were owing at that date

Please schedule below or attach list of creditors

Attached

N/A

Name of Creditor

Classification of Expense

eg. PAYE, power, telephone, etc

Gross Amount $

GST $

Net Amount $

Add Remove

Assets

Review the Fixed Asset Schedule attached to last year’s Financial Statements, and complete the appropriate sections attached for all Purchases, Sales or Disposals / Write-offs. Attach a copy of invoice relating to any Asset purchased for over $500 net of GST

Purchases

Asset

Date of Purchase

Purchase Price $

Condition

Financed

Add Remove

Sales

Asset

Date of Sale

Sale Value including GST $

Date funds deposited, or details of trade in if proceeds not received

Add Remove

Disposals / Write-offs

Asset

Reason for Disposal / Write-off

Add Remove

Note:. If we prepare the Trust’s Goods and Services Tax Returns for you we do not require details of Asset Purchases or Sales.

Mortgages / Loans / Hire Purchase / Other Finance Funding

1. Did the Trust enter into any loan agreements during the past financial year? If yes, please supply copies of all the documentation.

Yes

No

2. Did the Trust repay any of its borrowing during the last financial year? If yes, please provide details.

Yes

No

Goods and Services Tax (GST)

Is the Trust registered for GST?

Yes

No

If yes, please supply details of your workings together with a copy of each GST Return filed during the year and IRD assessments.

If your returns do not coincide with your year end please forward the next GST Return with workings so that we can determine the liability at year end. E.g: GST returns for March / April period.

Business Portion of Expenses

1. Did you incur any costs, which are partly for the Trust and partly for private purposes?

Yes

No

Motor Vehicle (as per log) %

Insurance %

Telephone / Tolls %

Subscriptions %

Power %

Travel Expenses %

2. Have you kept a log of motor vehicle usage? If yes, please enclose at the bottom of the form

Yes

No

A log book must be kept for a period of 90 consecutive days every three years.

If you have any other matters, which might be important in determining the Trust’s tax position that you feel you should discuss with us, please note them here.

How many bound copies of the Financial Statements do you require?

If you are due for a terminal tax refund, please indicate how you wish it to be treated

Refunded in full

Offset against next years Provisional Tax

Attach Documents

Please attach any supporting documents to accompany this form. Please attach only Microsoft Word documents, PDF's or Microsoft Excel spreadsheets. Its best to drop the files into a folder as you fill out the form and then drag and drop all the files in one go at the end.

If you have any issues give iFigure a call and we can assist.

File Upload

Maximum file size: 25MB

DECLARATION

I as Trustee accept responsibility for the accuracy and completeness of the information supplied in this questionnaire which is to be used in the preparation of the Trust’s financial statements. You are not to complete an audit, nor do I wish you to undertake a detailed review of the Trust’s affairs in order to substantiate the accuracy of my information, and therefore you are not asked to provide any assurance on the Trust’s financial statements. I understand your work cannot be relied on to detect error and fraud and that you accept no liability for the accuracy and completeness of the information supplied by me. I further understand that the financial statements will be prepared at the Trust’s request and for the Trust’s purposes only and that you will not be liable for any losses, claims or demands by any third person.

I as Trustee, also accept responsibility for all other records and information supplied to you other than those listed above. I accept responsibility for any failure by me to supply all relevant records and information to you.

I hereby authorise iFigure to obtain from any third party any records or information you require for the purpose of preparing the Trust’s Financial Statements and Income Tax Returns and accordingly any such third party is authorised to provide you with information required.

Full Name

Todays Date

Signature

Clear

Trust Accounts form

Let iFigure help with your Trust Accounting

Personal Information

Checklist of records required

Trust Administration

Distribution of Trust Income

Bank and Cash Transactions

Overseas Income / Expenses

Investments

Property Transactions

Contingent Liabilities / Future Commitments

Debtors (Accounts Receivable)

Creditors (Accounts Payable)

Assets

Mortgages / Loans / Hire Purchase / Other Finance Funding

Goods and Services Tax (GST)

Business Portion of Expenses

Attach Documents

DECLARATION

Contact us

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Trust Accounts form

Let iFigure help with your Trust Accounting

Download the PDF version of the Trust Accounts form

Personal Information

Checklist of records required

Trust Administration

Distribution of Trust Income

Bank and Cash Transactions

Overseas Income / Expenses

Investments

Property Transactions

Contingent Liabilities / Future Commitments

Debtors (Accounts Receivable)

Creditors (Accounts Payable)

Assets

Mortgages / Loans / Hire Purchase / Other Finance Funding

Goods and Services Tax (GST)

Business Portion of Expenses

Attach Documents

DECLARATION

Contact us

Sign-up to our Newsletter

Partners